Applicable Sales Tax
The State Convention is considered a “Special Event” in the context of sales tax applicability in the State of South Dakota. All sales at a special event are subject to the state sales tax, applicable municipal sales tax, applicable municipal gross receipts tax, and tourism tax. We will have available to our exhibitors and vendors the form that will be required for sales tax remittance. To learn more, click here.
Exhibitor Guidelines & Information
Below is a summary of what we believe are The Monument’s guidelines that affect the vendors/exhibitors at our event. It is not the full list, however. Click here to see the full requirements list from our host venue, The Monument.
Animals
For the safety of all guests, animals are not permitted in The Monument. The Monument fully supports the ADA regulations regarding public access for service animals. Comfort animals and emotional support animals are not protected under federal law and are not allowed in the facility, unless they are in conjunction with a display or performance approved by The Monument. All sanitary needs for animals are the responsibility of the Customer.
Building Access
Operating hours for client-leased space is 7:00 a.m. to midnight daily.
Canopies / Tents
Due to current fire safety codes and regulations, canopies and/or tents regardless of size will not be allowed for use or display inside of the facility. Exceptions may be made by the Guest Services, Safety and Security Manager on a case by case basis.
Deliveries and Shipping
Exhibitors and Vendors are responsible for shipping of packages to and from The Monument. We ask
that packages arrive no sooner than three business days prior to the first move in day, unless approved by The Monument. Shipments should be mailed to:
The Monument
SDGOP State Convention
Vendor Name and Booth #
444 Mt. Rushmore Rd. N. Rapid City, SD 57701
The Monument is not responsible for any packages left at the facility. Exhibitor/vendor must arrange for package to be shipped back prior to leaving at the end of your event.
Freight Elevator
The Monument has a freight elevator available for moving large items to and from the second level. Assistance is needed to operate freight elevator. Labor charges may apply for multiple-trip use.
Food and Beverage
The Monument does not allow outside food and beverage to be brought into the facility. Peak Hospitality, a division of The Monument, is the exclusive food and beverage provider of The Monument. Absolutely no alcohol is to be brought in– no exceptions. You must inform us if you or your exhibitors plan on any food or beverage sampling during your event. The sampling of alcoholic beverages is strictly prohibited.
Samples may only be distributed from exhibitors that are lawful manufacturers or distributors of food/beverage products. Samples can only be distributed from those specific exhibitor booth locations.
* Food items are limited to “bite size” (1 X 1 inches or 1 ounce).
* Non-Alcoholic Beverages limited to maximum of 2 ounces.
Vendors are not allowed to prepare and/or sell hot or cold food items that are intended to be consumed on-site. Approved third-party vendors selling on-site consumable items are required to pay commission of 30% of the net daily sales, less sales tax, to Peak Hospitality. If you are selling food or beverage items during the show it must not be in direct competition with what Peak Hospitality will provide during the show. Please notify the SDGOP if you need access to water or a drain. This requires prior approval and proper placement for those needs.
Candy Dishes
Items such as candy bars and bottled water must be purchased through The Monument. A complimentary candy dish provided by the vendor/exhibitor at their booth may be exempt, as long as the candy is bite-size and individually wrapped in portions of one ounce or less and manufactured in a licensed commercial facility. These bite-sized candies must not contain peanuts. Shell peanuts are not allowed in the
facility.
Items Not Allowed
- Helium Balloons
- Balloons with Confetti
- Open-Flamed Candles
- Sparkles, Glitter, Confetti
- Adhesive Stickers
- Crockpots/Microwaves/Grills/Mini Fridges
Labor costs associated with the removal or clean up will be charged to the Exhibitor/ Vendor at the prevailing rate.
Parking
The Monument offers complimentary parking on-site. The Monument is not responsible for damaged, lost, or stolen property. Premium Parking pass required for B1 and B2 Lots on specific days. Access to loading docks or past security gates may require parking personnel.
Exhibitors with large vehicles or trailers are asked to park in Lot E3 behind the Doubletree Hotel or Lots E4/E5 across Fifth Street on the East side of the facility. Trailers that are pulling into the building for show display must be coordinated with the SDGOP.
Signage
Banners, signs, posters, pictures, advertisements, floor graphics etc. may only be placed in locations, and by methods, approved in advance by The Monument. Hand-written signs are prohibited. All signage must be removed at the conclusion of the event to avoid a removal/clean up fee.
Permanent facility and commercial signage are found throughout The Monument and may not be visibly blocked in any manner. This signage includes directional graphics, emergency exits, restrooms, concessions, exhibit hall signs, exhibitor service signs, commercial advertising, etc. Show signs and/or decorations may not be attached to the permanent facility graphics, and the removal of such is strictly prohibited.
Labor costs and/ or lift charges may apply for hanging approved signage.
Trash Removal
For events producing excessive trash, a trash removal fee will be charged to the Exhibor / Vendor at the prevailing rate.
Wi-Fi/ Internet Access
The Monument provides a complimentary guest Wi-Fi, open to the public. If you need a password protected network or a hard wired/ ethernet cable, this must be requested and paid for in advance.